POSITION: Administrative Assistant
LOCATION: Westchester, IL
Ingredion has an opportunity at our Westchester, IL global headquarters for an Administrative Assistant. This individual will provide primary administrative support to the IT department including document preparation, scheduling meetings, maintaining calendars and appointments, sort and deliver mail, maintain inventory supply, expense report management, creating presentations, preparing correspondence/documents and invoices for review and signature, ordering office supplies, and other support activities as required.
As an Administrative Assistant, your responsibilities will include:
Coordinate logistics, schedules, meeting participation and reservations, for all internal and external meeting/conference related activities for the department.
Prepare/write, compile, format, proofread, edit and/or type various correspondence, reports and technical information for publication and distribution.
Organize and maintain files in accordance with company policies and procedures.
Prepare PowerPoint presentations. Bind and distribute periodic books and other presentations/documents, for distribution to senior management or others as instructed.
Maintain a high level of confidentiality and ensure security for documents, information and projects.
Build and maintain effective working relationships with both internal and external customers that will help facilitate effective communication of business information.
The Administrative Assistant position is well-suited for you if you:
Have significant experience providing administrative support in a business environment. Previous work experience in IT, a plus.
Possess excellent interpersonal, written and verbal communication skills with the ability to interact within all levels of the organization.
Excellent typing and data entry skills and proficiency with Microsoft Office software required. Must have strong Powerpoint skills.
Effective analytical skills including demonstrated experience building tables and charts to present information.
Strong attention to detail with excellent proofreading, grammar and composition skills.
Strong organizational skills including demonstrated experience in a fast-paced environment with the ability to successfully coordinate and handle multiple tasks/activities simultaneously.
High School diploma or GED equivalent required. College coursework in general business is a plus.
Desired behaviors & experiences:
Independent and critical thinker that can work independently as well as in a team atmosphere.
Ability to learn new assignments with a willingness to maintain flexibility and support change.
Integrative thinker who understands the impact of decision and /or change to all parts of business.
Demonstrated ability to work collaboratively and build relationships across the organization.
High energy level and a customer service orientation.
Proven ability to appropriately handle confidential data, materials, and correspondence.
Past experience at a global company supporting a team that travels internationally, schedules meeting internationally, etc., while working with different time zones and culture is a plus.
What is the formula for a winning career?
It starts with joining a thought leader, innovator and true high performer, grounded in values and driven to innovate and advance. As a Fortune 500 global provider of ingredient solutions, Ingredion offer great careers across various functions—corporate, scientific, engineering and operations, sales and technical service, marketing and more. If you are curious, confident, and believe in the power of game-changing ideas, we want you to make us part of your career formula.
Successful: Grow with a leader. Ingredion is FORTUNE 500 company with consistently strong financial performance.
Responsible: Thrive with an organization that lives its values. We drive relentlessly toward sustainable practices and responsible operations wherever we do business.
Meaningful: Be proud of where you work and what you do. Ingredion enables innovation in foods, beverages and consumer products that touch lives around the world.