Position Title: Receptionist/Administrative Assistant
Position Location: Indianapolis, IN
Ingredion is hiring a Receptionist/Administrative Assistant that will serve as a first point of contact for callers and visitors to the Indianapolis North Office. In addition, they will assist with the planning and coordination of Indianapolis North Office based events and other activities as needed. They will also be responsible for scheduling meetings, maintaining calendars and appointments, sort and deliver mail, maintain inventory supply, book travel, expense report management, preparing correspondence/ documents and invoices for review and signature, ordering office supplies, and other general administrative support activities as required. They will act as the first point of contact for all building maintenance requirements and coordinate contractor activities thereafter; as well as managing the tenant relationship with the landlord.
As a Receptionist/Administrative Assistant , your responsibilities will include:
Answer incoming calls, provide information, route callers, and take messages as appropriate.
Greet and receive visitors, obtain identification, log names, and determine purpose of visit for tracking purposes.
Provide information to visitors and manage visitor flow.
Maintain a clean and inviting atmosphere in the reception area, as well as greeting guests and making them feel comfortable.
Provide administrative support for all North Office based personnel including the Plant Science Group.
Must be flexible, with ability to multi-task and work within given deadlines
Provide exceptional customer service to all internal and external contact
Coordinate logistics, schedules, meeting participation and reservations, for all internal and external meeting/conference related activities for the site
Prepare/write, compile, format, proofread, edit and/or type various correspondence, reports and technical information for publication and distribution
Organize and maintain files in accordance with company policies and procedures
Prepare PowerPoint presentations. Bind and distribute periodic books and other presentations/documents, for distribution to senior management or others as instructed.
Manage building maintenance at an appropriate level, managing the tenant landlord relationship.
Provide DOT administrative support.
Maintain a high level of confidentiality and ensure security for documents, information and projects.
Qualified candidates will have:
High school diploma or general education degree (GED)
5+ years of experience in a corporate environment
Advanced Knowledge of MS Office Suite
Relocation Available? No
If you are inspired by professional challenges and the rewards that come from a high level of performance, then Ingredion is the company for you. At Ingredion you can be a member of a globally connected team inspired to achieve great things.
We believe in the power of our people to work together to seize opportunities, overcome obstacles and exceed expectations. Each day, individuals make a meaningful difference in the quality of our products and the success of our technology and operations and, in turn, the quality of life for consumers.
A career at Ingredion combines the benefits and professional opportunities afforded a $7 billion leader in our industry with the dynamic environment and team-driven culture you’d expect in a much smaller company. Despite its global scope and the advancement opportunities that come with it, Ingredion has the intimacy of a mid-size company, one where different perspectives are sought and where relationships matter.